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01 // Safety & Workplace Frameworks

Workplace health and safety software: OSHA recordkeeping done right, integrated with your whole EHS program

OSHA 300/301/300A recordkeeping is a foundational EHS compliance obligation. Locus goes further than log maintenance — linking incident records to reporting and investigation workflows, corrective actions, safety audits, and the broader EHS compliance programs that OSHA expects employers to operate.

Safety and Incident Management
Safety Inspection

OSHA 300, 301, and 300A working together

02 // Integrated Recordkeeping System

OSHA's recordkeeping regulations (29 CFR Part 1904) require employers with 11 or more employees in most industries to maintain records of work-related injuries, illnesses, and fatalities. Employers must record each recordable work-related injury, illness, or fatality on the OSHA 300 Log within seven calendar days of receiving information that a recordable case occurred. The log tracks the employee, the establishment, the date, a description of the injury or illness, the injury classification (days away from work, restricted work, job transfer, other recordable cases), and the number of days involved.

A separate 301 form must be completed for each recordable case within seven calendar days. The 301 captures detailed information about the incident including the tasks the employee was performing, the equipment involved, the sequence of events, and what the employee was doing when injured. Workers' compensation first report of injury forms may be substituted if they contain equivalent information.

Employers must post the OSHA 300A Annual Summary summarizing the prior year's recordable injuries, illnesses, and fatalities in the workplace from February 1 through April 30. Organizations required to submit electronically must file their 300A data through OSHA's Injury Tracking Application (ITA) by March 2 each year. Organizations with 100+ employees in high-hazard industries must also submit their 300 Log data electronically under OSHA's amended rule effective January 2024.

What Locus workplace health and safety software does for OSHA compliance

Locus Incident Management software automates OSHA 300/301 log maintenance, 300A annual summary generation and electronic submission data preparation for Injury Tracking Application (ITA) filing. Incidents are entered once — typically via mobile device by the first responder or supervisor — and Locus and/or the customer determines recordability based on the case facts, populates the appropriate OSHA form fields, and updates the running 300 and 301 Log. The 300A annual summary is generated from log data, pre-populated with the required establishment information, and ready for posting by February 1.

Locus goes substantially beyond log maintenance. The platform connects each OSHA recordable case to a structured incident investigation workflow — capturing root cause and risk analysis, contributing factors, witnesses, and corrective actions. Corrective actions are assigned to responsible parties, tracked through completion, and verified against documented evidence.

The investigation record and corrective action history that Locus maintains is the documentation OSHA expects to find during an inspection of an employer's injury and illness prevention program.

For organizations subject to OSHA's electronic submission requirements, including establishments in high-hazard industries required to submit 300 Log data under the 2024 rule, Locus supports data extraction in the format required for ITA submission.

Safety audits and inspections conducted through Locus Audits and Inspections are linked to the same platform, creating a continuous safety management record that connects hazard identification through corrective action closure in a single auditable system.

04 // No Data Silos

OSHA recordkeeping within a broader EHS compliance program

OSHA recordkeeping does not exist in isolation. The incidents recorded on an OSHA 300 Log are data points in a broader safety program that also includes hazard identification, PPE management, chemical exposure monitoring, emergency response, and permit-required confined space and lockout/tagout compliance. Organizations that manage their safety program in a separate point solution — disconnected from their environmental compliance and EHS data infrastructure — carry both a data quality risk and a program effectiveness risk.
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05 // Connected Data

Locus software applications share a unified data layer

Locus provides EHS safety software on a unified platform: workplace health and safety management software sitting in the same system as environmental compliance and sustainability. OSHA incident records live in the same system as air permit compliance data, chemical inventory records, waste management data, and water quality monitoring results. When an OSHA recordable illness is connected to a chemical exposure event, the Locus data model links the incident record to the relevant chemical inventory, monitoring results, and SDS documentation without any manual connection.
Locus Audits & Inspections software

06 // Software Demonstration

See how Locus handles OSHA recordkeeping and incident management for your organization.

Every Locus safety demo is led by a team member with direct EHS compliance experience — including professionals who have served as Environmental Safety and Regulatory Officers and administered OSHA recordkeeping programs in industrial settings.
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Common questions about OSHA recordkeeping compliance

07 // FAQ

Locus guides users through the OSHA recordability determination during incident entry, applying the Part 1904 decision criteria — work-relatedness, the general recording criteria (days away, restricted work, job transfer, medical treatment beyond first aid, loss of consciousness, diagnosis of a significant injury, illness, or death, and the specific recording criteria for needlestick injuries, hearing loss, and tuberculosis. The platform documents the recordability determination for each case.

Yes. Locus supports multi-establishment OSHA recordkeeping within a single platform, with establishment-specific logs, separate 300A summaries for each establishment, and centralized reporting for enterprise-level safety performance analysis.

Locus generates OSHA 300A and 300 Log data in formats that can be exported for ITA submission requirements. Your implementation team configures the establishment-specific information (NAICS code, employee count, work hours) that ITA requires during initial setup.