01 // REFRIGERANT MANAGEMENT

Every leak found. Every record ready. Every deadline met.

Mobile-compatible, AI-driven refrigerant management software

02 // Purpose-built software

EHS compliance officers reviewing data from appliances

Manage compliance, chronically leaking systems reporting, and ESG reporting

Refrigerants are among the most potent greenhouse gases on the planet, and the regulations governing them are among the most demanding in any program. Tracking leak rates, managing cylinder inventories, scheduling inspections, and generating EPA-compliant reports across dozens or hundreds of appliances is simply too complex for spreadsheets and clipboards.

Locus Refrigerant Management, from Locus Technologies, is a cloud-based, mobile-friendly application that records every detail of your refrigerant program in one centralized system — from appliance profiles and service records through leak detection, repair protocols, end-of-life disposal, and chronically leaking systems reporting. Compliance confidence, without the chaos.

Built on Locus Platform

Locus Refrigerant Management was built on a strong foundation — an established platform already trusted for waste management, chemical inventory, and environmental compliance — and shaped by a veteran refrigerant compliance expert who also leads the industry's continuing education workshops on this topic. That combination of deep domain knowledge and proven software architecture is what makes this product different.

The app flexes to evolving regulations and simplifies how facility managers, HVAC technicians, environmental analysts, and contractors fulfill an organization's refrigerant plan — all within the same unified platform that manages your GHG inventory, ESG disclosures, and EHS compliance program. It requires no IT burden, includes unlimited users, is backed 24/7 by the developer, and supports API integration with CMMS, asset management systems, and operating/invoicing systems.

Platform Overview

03 // Locus Refrigerant Management Gallery

Get a clear view of your refrigerant compliance. Book a demo.

Locus Refrigerant Management software dashboard segment 1

Locus Refrigerant Management software dashboard segment 2

Locus Refrigerant Management software dashboard segment 8

Locus Refrigerant Management software dashboard segment 3

Locus Refrigerant Management software dashboard segment 4

Locus Refrigerant Management software dashboard segment 5

Locus Refrigerant Management software dashboard segment 6

Locus Refrigerant Management software dashboard segment 7

04 // Professional Credential

Locus Technologies’ in-house refrigerant compliance expert leads this 2-day course in partnership with the NREP. To pre-register for the next workshop or to learn more about the program, please contact us.

Why EHS teams choose Locus Refrigerant Management software

Refrigerant tracking for every appliance, cylinder, and service record in one centralized system.

No more siloed spreadsheets or clipboards. Every technician, every facility, every refrigerant type recorded in one cloud-based record accessible from anywhere.

Mobile service records and QR codes keep field data accurate at the source.

Technicians log service data on any device and associate it automatically with the correct appliance. Legible records. No lost data.

Locus Refrigerant Management software leak detection

Automated leak rate calculations trigger alerts and repair protocols instantly.

When values exceed allowable thresholds, Locus automatically initiates the 30-day response and repair protocol — no manual tracking required. Send email notifications for leaking systems, initial and follow-up verification tests, and leak inspections.

Generate EPA leakage reports and compliance summaries in just a few clicks.

Excessive Leakage Reports, Calendar Year Leakage summaries, and Chronically Leaking Systems reports are built in and ready to run.

refrigerant management service technician at warehouse

Gain reliable carbon insights to support Scope 1 goals and ESG disclosures.

Track CO2e by facility and refrigerant type in real time, so your sustainability team always has the data they need for credible reporting.

Locus Refrigerant Management leak service technician

Facility managers, HVAC technicians, and contractors all work from the same data.

Role-based access means every stakeholder sees what they need — and nothing they do not — without managing separate systems.

Inspection schedules, repair deadlines, and verification tests never fall through.

Automated email reminders and compliance dashboards ensure every required action is tracked, assigned, and closed on time.

Managed from end-to-end

06 // Refrigerant Lifecycle

Record

Log every appliance, refrigerant type, GWP, cylinder ID, technician, and service detail in one cloud-based system — accessible from any device.
Monitor

Track leak rates, inspection dates, repair histories, and end-of-life status in real time. Automated alerts surface problems before they become violations.
Report

Generate Excessive Leakage Reports, Calendar Year Leakage summaries, Chronically Leaking Systems reports, and ESG carbon disclosures in a few clicks.
Renew

Schedule follow-up inspections, verification tests, and phasedown planning tasks. Close every compliance loop with a complete, auditable record.

Refrigerant Management software simplifies compliance

07 // Feature Highlights

Locus Refrigerant Management discarded appliances

Appliance and Inventory Records

Every refrigerant compliance program starts with knowing exactly what equipment you have. Locus records everything: facility, appliance model, duty type, EPA appliance duty type, refrigerant type and class, Global Warming Potential, cylinder IDs and serial numbers, technician certifications, and registration numbers. The system captures real-time data about the location and lifecycle of every cylinder and its contents. Leak rate calculations depend on multiple variables — when the appliance was last serviced, how the facility tracks refrigerant usage, the amounts added and recovered. When those inputs live in a single, structured record, the calculations are accurate, reproducible, and traceable. Every piece of data entered and every edit made is stamped with a user identity and a date, creating a verifiable audit trail from day one.

GHG Tracking →
ESG and Sustainability Metrics →

Mobile Service Records and QR Code Scanning

Paper service records are where refrigerant data quality breaks down. Illegible handwriting, lost forms, and delayed entry create gaps that auditors find immediately. Locus eliminates the problem at the source. Field technicians create service records on any mobile device, capturing vacuum levels, temperatures, pressure readings, refrigerant quantities recovered and added, leak discovery dates, repair dates, and follow-up test results — all in real time. QR codes link directly to the correct appliance record in Locus, so data association is automatic and the connection between the physical refrigeration system and the digital record is precise. Data from automatic leak detection units, smart meters, and sensors can also be imported directly, further closing the gap between equipment and compliance record.

Locus Mobile →
SCADA and Sensors →

Automated Leak Rate Calculations and Alerts

Refrigerant leak rates cannot be calculated manually across a large fleet and reliably caught in time. Locus handles the math automatically. The app calculates leak rates for every appliance, compares results against appliance-specific benchmarks, and alerts users the moment values exceed allowable thresholds. When an exceedance is detected, Locus automatically initiates the 30-day response and repair protocol. The compliance calendar updates. The right stakeholders are notified. Automated notifications trigger follow-up tasks, ensuring corrective actions are promptly initiated — whether that means another inspection, a repair, or a required escalation. For organizations managing dozens or hundreds of cooling units, this automation is the difference between proactive compliance and reactive remediation.

EHS Compliance Solutions →
Clean Air Act Solutions →

Inspection Scheduling and Verification Testing

Periodic inspections and verification tests are mandatory for many appliances, and missing a deadline creates regulatory exposure. Locus makes the schedule visible and manageable. The app sends inspection reminders automatically to the right personnel, records the results of every verification test, and maintains a complete inspection history for every unit. When a repair is completed, the verification test result closes the loop in the same record. Auditors see a full, unbroken history. Your team sees what is due next. Nothing falls through.

Audits and Inspections →
Task and Compliance →

Man working on laptop as demonstration of AI for EHS and ESG

EPA Reports and Custom Labels

When a regulator or auditor asks for documentation, users of Locus refrigerant compliance software do not scramble. Excessive Leakage Reports, Calendar Year Leakage summaries for EPA's Chronically Leaking Systems program, and various other report formats are generated within a few clicks from the same centralized data that powers daily operations. Custom labels for refrigerant cylinder IDs and chain-of-custody labels for appliance disposals are generated directly within the software. All authorized users across facilities, HVAC, and sustainability teams access the data relevant to their role, without navigating records that are not their responsibility. HFC usage calculations for the last 12 months — by refrigerant type, by facility, by any dimension your program requires — are available instantly. No pulling files. No consolidating spreadsheets.

Dashboards and Reporting →
AIM Act / Clean Air Act Solutions →

ESG Carbon Reporting and GWP Insights

Refrigerant leaks are a Scope 1 emissions source and among the most material GHG contributors for many industrial and commercial facilities. Locus makes that data visible and immediately usable. The app tracks CO2e by facility and refrigerant type in real time, displays how much has leaked year to date, identifies which facilities and units are most at risk, and generates ESG reports directly from the same records that drive daily compliance activities. As refrigerants phase out and prices rise, planning for transitions requires data — and the organizations with the best data make the best decisions about replacement, retirement, and conversion. According to Project Drawdown, properly managing refrigerants could avoid 57.15 gigatons of CO2e globally. Locus gives organizations the data infrastructure to be part of that impact, and to demonstrate it credibly to investors, regulators, and the public.

GHG Tracking →
ESG and Sustainability Metrics →
CSRD Disclosures →

08 // Mark Harbin, refrigerant compliance at Locus Technologies

"Refrigerants are a massive, hidden climate threat. They are incredibly potent. Their global use is skyrocketing.

...Every year, refrigerant leaks cause as much damage as burning 1.1 trillion pounds of coal. That much coal would fill a train 90,000 miles long—enough to circle Earth's equator 3.5 times. Locus software stops these disasters before they start. Our platform instantly alerts you to equipment anomalies and potential leaks. You can fix minor issues immediately, protecting both your bottom line and the planet."

Software built on deep domain knowledge

09 // Built by experts. Backed by the Locus Platform.

Locus Refrigerant Management photo of roof chillers

... and a platform built for your entire EHS program

Most refrigerant management software is built by software developers who learn the regulations after the fact. Locus took a different approach. This product was shaped from the ground up by a veteran refrigerant compliance expert with roots in commercial and industrial HVACR who has spent decades in the field and who also leads the industry's continuing education workshops on refrigerant management certification. That expertise is baked into every workflow, every calculation, and every compliance safeguard in the Locus app.

An independent software developer building truly unified solutions

Locus software is also not tied to any specific equipment manufacturer or computerized maintenance management system. It works independently, without any obligation to steer users toward specific equipment or platforms. That independence matters when regulations change and you need a software partner who can adapt without a commercial conflict of interest.

And because Refrigerant Management runs on the Locus Platform, the data it generates does not stay isolated. Refrigerant emissions feed your GHG inventory. Disposal records connect to your waste program. Service tasks route through the platform's tasking engine and track to completion. This is just a sample of what is possible. Locus supports an ecosystem of more than 30 purpose-built apps. Your Refrigerant Management implementation can expand into new capabilities as your program grows -- all on the same platform, and all sharing the same data.

All Locus apps share a unified data layer

10 // Locus Ecosystem

GHG Tracking GHG Management Software for Regulatory Reporting, Carbon Accounting, and Emissions Compliance

ESG and Sustainability Metrics ESG Reporting Software for Organizations That Need Their Disclosures to Hold Up

Waste Management Software A single, configurable system for tracking, managing, and reporting every type of waste

Audits and Inspections Audit and Inspection Management Software for Enterprise EHS Programs

CSRD Disclosures CSRD Compliance Software for Double Materiality, ESRS Data Collection, and Assurance-Ready Reporting

Facilities & Asset Management Sites, Assets, and People Management for EHS, ESG, and Environmental Compliance Programs

Chemical Inventory Chemical Inventory Management Software for Complex Operations

Spill Management Spill Management Software for Incident Tracking, Compliance, and Corrective Action

Full Locus Ecosystem Browse the complete collection of pre-built applications.

11 // Software Demonstration

See Locus Refrigerant Management in Action

Refrigerant compliance is too dynamic to evaluate from a document. Talk to a Locus specialist — backed by in-house refrigerant expertise — who can show you exactly how the software handles your equipment fleet, your regulatory obligations, and your ESG reporting requirements.

Request a Personalized Demo

Frequently Asked Questions

12 // FAQ

The Locus Refrigerant Management app supports compliance with the EU F-Gas Regulations, US AIM Act, Section 608 and 609 of the Clean Air Act, 40 CFR 82 and 84, the Montreal Treaty, ASHRAE standards, and state-level regulations including the California Air Resources Board Refrigerant Management Program and comparable frameworks in Washington State and New York. It tracks fluorinated greenhouse gases, SF6, CFCs, HCFCs, HFCs, and refrigerant substitutes across all appliance types covered under current federal and state requirements.

Each facility assigns the Annualizing or Rolling Average method of calculation. Locus calculates leak rates for every appliance automatically, accounting for when the appliance was last serviced, the amounts of refrigerant added and recovered, and the variety of ways facilities track refrigerant usage. Results are compared against appliance-specific benchmarks established by EPA regulations. When a value exceeds the allowable threshold, the app sends an alert to designated users and automatically initiates the 30-day response and repair protocol.

The app generates Refrigerant Emissions and CO2e Reports, Calendar Year Leakage summaries, Appliance and Refrigerant Inventory Reports, Service Record Reports and Chronically Leaking Systems reports for annual EPA submissions. ESG carbon reports tracking CO2e by facility and refrigerant type are also available. HFC usage calculations for any time period can be produced in seconds. Custom labels, including refrigerant cylinder IDs and chain-of-custody labels for appliance disposals, are generated directly within the software.

Technicians use any mobile device to create service records capturing vacuum levels, temperatures, pressure readings, refrigerant quantities recovered and added, and full leak details. QR codes on appliances and cylinders link automatically to the correct record in Locus.

Yes. Locus Refrigerant Management is designed for organizations managing one facility or more than 100. All facilities are managed within the same secure, SOC 1 Type 2 and SOC 2 Type 2 verified cloud environment. Users can log in from anywhere to check or update real-time records, respond to audits, and generate facility-level or enterprise-level reports. The platform requires no IT burden from the customer's team.

The Locus Refrigerant Management app tracks CO2e by facility and refrigerant type in real time and shares that data natively with the Locus GHG Tracking and ESG Reporting apps on the same platform. Refrigerant emissions are a Scope 1 source. Because all Locus apps share the same data layer, sustainability teams always have current, reconciled carbon data for ESG disclosures without any manual data transfer.

Several things. The Locus Refrigerant Management software was shaped by a veteran refrigerant compliance expert who also leads industry continuing education workshops — that domain knowledge is built into the product, not layered on afterward. The app is cloud-based SaaS with unlimited users, a US-based support team, an in-house refrigerant subject matter expert, CRCM certified personnel, full configurability, mobile functionality, leakage dashboards, automated email alerts, and API integration with CMMS and asset management and operating/invoicing systems. And it is not tied to any equipment manufacturer or platform, so the guidance you receive is always unbiased.

Insights, updates, and expert guidance

13 // Recommended Reading

// December 15, 2025 Can Refrigerant Tracking Software Help Ensure Compliance?

// January 16, 2025 Emerging Trends in Refrigerant Management

// June 7, 2024 Get ahead of evolving refrigerant requirements